Let’s discuss some important do’s and don’t of writing great job descriptions:
- Be specific
Instead of writing vague statements, it is better to be really specific about the requirements of a job position. You may include all the aspects of the job in the description to allow the prospective employee to paint a mental picture of what it would feel like to work at your company. You have to be really careful not to reveal the exact work process.
- Focus on the job
A great job description focuses on the job expectations and its outcomes instead of a candidate’s view of job handling. You must focus on the job description that talks about the nature of work involved instead of how a person decides to do it. Some of the terrible job descriptions paint a rosy picture for a prospective candidate which results in quick resignations at the job once the reality kicks in.
A good job description shouldn’t limit a person’s responsibilities to a specific set of duties only. This means the candidate’s manager should be able to assign further duties to the person that were previously not mentioned in the job description. The candidate should be accommodating these requests provided they are reasonable enough or come with incentives. If you write a flexible job description, the candidate will know about these in advance. You could also add a short disclaimer in the end that specifies that a candidate may be required to perform additional duties at regular intervals if required.
- Avoid using jargon
Hiring recruiters may like to extend their job description further to make it look interesting. These vague statements may include technical terms or jargon which must be avoided at all costs. Some of these statements may mislead potential candidates. A good job description needs to offer a clear view of the job profile.
- Don’t write an opinion
While writing a job description, you must avoid writing recommendations or opinions. You just need to write about the job and refer to the process that needs to be followed instead of how the job is actually done. You also don’t need to go overboard with statements like “this is the best job in the world”, and so on.
- Don’t write about future responsibilities
A general rule of thumb is that you must include all the responsibilities you expect the potential candidate to perform for a period of three months. Anything beyond that need not be mentioned in the job description at all. The candidate need not be bothered about additional duties that may arise later on in the future or how the position might be switched to another one after a specific time interval.